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Top 6 Microsoft Teams Lifecycle Management Best Practices

Workplaces have modernized worldwide because of Microsoft Teams. Microsoft Teams makes communication and collaboration more efficient and seamless for organizations. However, if not deployed with forethought Microsoft Teams can deliver its own set of problems. To ensure productivity and optimum utilization of the tool, lifecycle management best practices must be established and executed.

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Improve Employee Experiences by Surfacing Critical Information

The pandemic's impact on the future of work is elevating the importance of positive employee experiences.  Connected to improving these experiences is a strong internal communication that surfaces important information.   This is where technology platforms such as Microsoft Viva help materialize information that is needed at the right time.  Microsoft Viva Connections Desktop does this by keeping everyone connected and informed on a personalized level, right in the flow of work within Microsoft Teams, thus reducing the amount of time searching for or recreating information.   Let's take a closer look and see what foundations are needed in order to get started. 

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SharePoint Best Practices, Migration, and Collaboration

PAIT Group’s newest MVP, Joy Apple, was recently a guest on the Cloud Conversations with Ru and Pete podcast.  In this episode, Joy shared SharePoint best practices and expert tips on migration and collaboration in Microsoft 365. The unique way Joy communicates the importance of these topics is on display.  I have summed up a few highlights from the episode, but I highly recommend pressing play below.

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The Power of Praise: Recognizing Colleague Success

The definition of praise is to express warm approval or admiration.  The person on the receiving end of this kind act is often appreciative and happy.  For years Human Resource Professionals have been analyzing the impact praise has in the workplace.  For examples, check out the Training Journal's article on "The Power of Praise and Recognition" and Gallop's Workplace article, "In Praise of Praising Your Employees".  The conclusion seems to be unanimous. Employees who receive praise on an on-going basis have increased engagement and productivity.

To help get you started spreading this positive feeling around your workplace, PAIT Group's Modern Workplace Consultant, Kat Weixel has recorded an easy to follow tips & tricks video that demonstrates just how easy it is to communicate praise in Yammer and/or Microsoft Teams.  

For those of you who appreciate a written how-to that can be used to follow along with the video I have organized that below.  

As in Kat's video we will start with Yammer.

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Teams Governance: The Basics

Governance. We cringe when we hear that word, much less when we need to create a plan for it! Many of us are in the position of having rolled out Microsoft Teams quickly to meet the rapid movement to work from home in early 2020. It can feel overwhelming to try to wrap governance around a tool as popular as Teams in a way that won’t disrupt current work-streams.

Regardless of where you are in your journey with Microsoft Teams, its not too late to step through basic decisions that should be evaluated for Teams and create common sense governance for the organization.  

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Why Is Anyone Talking About Yammer When We Have (and Love!) Teams?

Microsoft acquired Yammer in 2012 and made it available for their Office 365 customers the following year. Early in 2016, Microsoft rolled out Yammer to their Office 365 commercial customers as “on” by default.  

At the time, I was an intranet manager at an association and decided to go along with Microsoft’s “on by default” rollout of Yammer. Why stop it? I started with a pilot for a few weeks to test it out, and then I opened things up to all staff. I got lots of folks interested in using it, but many wanted “private” groups for their teams to collaborate and communicate. They also heavily used the “private messaging” option in Yammer. They contributed to the public groups for sure, and enjoyed engaging across the org, but they really were craving some “private” options. 

Imagine the confusion, then, when this “Teams” thing was suddenly all the buzz coming from Microsoft just a year later. Group spaces for people to communicate and post files? Check! “Chat” that seemed a lot like “private messaging”? Check! Option to subscribe and get email notifications for missed activity? Check! Plus, the interface was just so appealing, the chat was a much better experience than the “private messaging” in Yammer, and there were so many additional features in Teams.

Why the heck would we still use Yammer now that we have this new shiny Teams toy? 

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