Blog

Stephanie Donahue

Recent Posts

Hub Sites! Modernizing Your Approach to Site Architecture in SharePoint and Office 365 - Part 2

Wow!  The interest in modernizing SharePoint Site Architecture has been strong.  Thanks to everyone for your comments and feedback on my previous blog post. If you haven’t yet read through the Part 1 of Modernizing your Approach to Site Architecture in SharePoint, please see that here.  Let’s keep the dialog going! As we continue with our story around modernizing our site architecture, we need to address the addition of some new functionality in SharePoint Online called a Hub Site.  

Note: Hub sites are now in “Launched” status according to the Office 365 Roadmap. This means they should be available to 100% of the tenants worldwide!  It’s important to note that Hub Sites are a SharePoint Online “only” feature – they didn’t make the cutoff for SharePoint 2019 on-premises release.  

Read more

4 Essential Content Management Tips for SharePoint Online

Content Management Doesn't Have To Be A Headache!

For many organizations, there is a huge push to begin utilizing SharePoint Online as the primary content management system. If you’ve already invested in Office 365, SharePoint is a no-brainer for low-cost storage and easy remote access.

However, there’s more to migrating to SharePoint Online than a point and click migration. Time and time again we see users get frustrated as they try to navigate deep folder structures in SharePoint. We see them ask, “Why did we move to SharePoint?  How is this helping me?”

Their frustration is understandable if all they were able to do was take their current file share mess and move it to a web-based file share mess.  It’s time to rethink our file structures and security and take the opportunity to put our best foot forward when migrating into SharePoint Online.

So, how do we do that? Where do we begin? Here are 4 things to think about before you use SharePoint Online for content management.

Read more

3 Ways to Reduce your Inbox Clutter in Office 365

Just yesterday, I was running a discovery workshop with a customer. The purpose of this workshop we run, is to discuss pain points within the organization and then we later map those pain points to solutions in Office 365.  When I asked him to list his top 3 pain points, he says to me:

  1. Reduce my email clutter
  2. Reduce my email clutter
  3. Reduce my email clutter
Read more

Modernizing Your Approach to Site Architecture in SharePoint and Office 365

If you’ve ever wondered how to structure your SharePoint sites, you’re not alone. For those that have been doing SharePoint for a while, you may already know that we’ve long had the debate – where do your department sites go in SharePoint?  Are they considered publishing sites or collaboration sites? Or both?  Are they sub-sites or site collections? How can we structure sites so we secure some content and still publish content for others, without making it too complicated?  This concern often leads to a successful intranet build, but prevents true collaboration from occurring in SharePoint. We watch as our HR teams, Finance, and others still resist adding their most secure content into SharePoint (and especially into the cloud!) when we know the file share is no longer the best place for that content.  This issue gets even more complex when we bring Microsoft Teams– which are supported by SharePoint sites – into the picture. I want to take some time to talk through what is no longer considered a good approach, and then provide a replacement, modern approach to site architecture best practices in Office 365.

Read more

How the 2017 SharePoint Summit Announcements Impact Your Organization

As we write this, dozens of blog posts are being published talking about all the new awesome features and changes coming to OneDrive and SharePoint. At the end of the day though our customers care about one thing.

"How do these changes affect me?"

Read more

Drop the "When to Use What" mantra and pick up the Office 365 Toolbox


 

Read more