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Hub Sites! Modernizing Your Approach to Site Architecture in SharePoint and Office 365 - Part 2

Wow!  The interest in modernizing SharePoint Site Architecture has been strong.  Thanks to everyone for your comments and feedback on my previous blog post. If you haven’t yet read through the Part 1 of Modernizing your Approach to Site Architecture in SharePoint, please see that here.  Let’s keep the dialog going! As we continue with our story around modernizing our site architecture, we need to address the addition of some new functionality in SharePoint Online called a Hub Site.  

Note: Hub sites are now in “Launched” status according to the Office 365 Roadmap. This means they should be available to 100% of the tenants worldwide!  It’s important to note that Hub Sites are a SharePoint Online “only” feature – they didn’t make the cutoff for SharePoint 2019 on-premises release.  

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Modernizing Your Approach to Site Architecture in SharePoint and Office 365

If you’ve ever wondered how to structure your SharePoint sites, you’re not alone. For those that have been doing SharePoint for a while, you may already know that we’ve long had the debate – where do your department sites go in SharePoint?  Are they considered publishing sites or collaboration sites? Or both?  Are they sub-sites or site collections? How can we structure sites so we secure some content and still publish content for others, without making it too complicated?  This concern often leads to a successful intranet build, but prevents true collaboration from occurring in SharePoint. We watch as our HR teams, Finance, and others still resist adding their most secure content into SharePoint (and especially into the cloud!) when we know the file share is no longer the best place for that content.  This issue gets even more complex when we bring Microsoft Teams– which are supported by SharePoint sites – into the picture. I want to take some time to talk through what is no longer considered a good approach, and then provide a replacement, modern approach to site architecture best practices in Office 365.

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