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Organizing in SharePoint

A common dilemma in SharePoint is “How many lists and libraries are too many?  You’ll be pleased to know that the exactly correct answer is, “It depends.”  Before you send me threatening tweets or comments, please read on!

Would your users prefer going to one place to find the information they’re looking for and sorting/filtering through one large bucket of data or having a list of libraries and lists, with detailed names to look through?

One giant list? Let’s think about that for a minute. I’m not talking about scrolling through a long list of hundreds of files. SharePoint lists and libraries allow us to create views. Views let us slice, dice and surface content in meaningful ways. Keep in mind, views cannot be secured so the One Big Bucket approach only works when security allows it.

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