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Keep Your Retention Policies Simple

When it comes to governance and retention policies, there seems to be this misunderstanding that the rules have to be complicated. The other day, I received an HR department's retention and destruction policy. Here's a small sample of it –

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Your mother doesn’t work here! (A governance intervention)

Does your file share look like your teenager’s bedroom?

It’s ok – I already know the answer. I find that many organizations think they are alone in this issue and that everyone else probably has their file shares in order, their compliance in check, their security locked down. That’s really not the case. Sure, minimum guidelines are probably met and you are all doing the best you can do. The reality is, many organizations ARE in their teenage years, at least in terms of the Information Technology department. Overall you’ve done pretty well – gradual upgrades and advancement in IT have likely brought along support for automated business systems, mobile devices, and remote access. We’ve focused on moving towards new phone systems, voice over IP, screen sharing and conference calling with video. Things are pretty good! However as IT shifts into maturity, we are faced with yet another challenge and it’s likely the biggest one yet. As we move into this cloud based world where mobile access is paramount, suddenly we are faced with making decisions about our content. And we have a lot of it. Content may be most commonly defined as documents but can include the storage of any kind of intellectual properly like email, wiki libraries, social conversations, intranets, newsletters, etc. You may be asking -

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SkyDrive Pro Security and Governance on Office 365

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SharePoint. Treadmills. And the commitment to change.

[vc_row][vc_column][vc_column_text disable_pattern="true" align="left" width="1/1" el_position="first last" css=".vc_custom_1431996569931{margin-bottom: 0px !important;}"]It’s that time of year where exercise is on everyone’s mind.  You have your gym regulars irritated that there are all these new people at the gym doing their best and you have all the new people swearing this is going to be the year they change!   And good for all of you to be there doing your thing.

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