Your mother doesn’t work here! (A governance intervention)
Does your file share look like your teenager’s bedroom?
It’s ok – I already know the answer. I find that many organizations think they are alone in this issue and that everyone else probably has their file shares in order, their compliance in check, their security locked down. That’s really not the case. Sure, minimum guidelines are probably met and you are all doing the best you can do. The reality is, many organizations ARE in their teenage years, at least in terms of the Information Technology department. Overall you’ve done pretty well – gradual upgrades and advancement in IT have likely brought along support for automated business systems, mobile devices, and remote access. We’ve focused on moving towards new phone systems, voice over IP, screen sharing and conference calling with video. Things are pretty good! However as IT shifts into maturity, we are faced with yet another challenge and it’s likely the biggest one yet. As we move into this cloud based world where mobile access is paramount, suddenly we are faced with making decisions about our content. And we have a lot of it. Content may be most commonly defined as documents but can include the storage of any kind of intellectual properly like email, wiki libraries, social conversations, intranets, newsletters, etc. You may be asking -