Welcome to the world of Power Platform, where choosing the right license is like solving an intricate puzzle, one that needs to perfectly align with both your business needs and budget. Whether you're a solo entrepreneur or a large enterprise, understanding the nuances of Power Apps and Power Automate licensing is like finding the secret recipe for digital efficiency. Get ready to explore each license type, understanding their features, costs, and uses, as we break this puzzle down and piece it back together!
💰 Cost: $20 per user/month or $12 per user/month with 2000+ licenses.
🌟 Advantages:
♾️ Unlimited Usage: Run unlimited custom applications and access Power Pages websites.
🎯 Use Cases: Ideal for businesses with extensive app needs across various departments.
💰 Cost: $5 per user/month.
🔍 Overview: Allows running one application or one portal per user in a specific environment.
🎯 Use Cases: Best for targeted application needs or initial stages of Power Apps adoption.
💰 Cost: $10 per active user/per app/month.
🔍 Overview: Utilizes an Azure subscription, eliminating upfront license commitments.
🎯 Use Cases: Suitable for widely distributed apps and establishing usage patterns for new apps.
💰 Cost: $15 per user/month.
🌟 Advantages:
♾️ Unlimited Flows: Create unlimited flows for API-based automation, desktop flows with RPA and AI.
🎯 Use Cases: Ideal for automating both modern and legacy systems.
💰 Cost: $150 per bot/month (for a single environment).
🔍 Overview: Licenses a single ‘automation’ bot for unattended RPA or business-critical processes.
🎯 Use Cases: Best for departmental automation or centrally managed processes.
💰 Cost: $100 per flow/month (for a single environment). Minimum purchase 5 licenses.
🔍 Overview: Implements flows with reserved capacity for a team, department, or organization without individual user licenses.
🎯 Use Cases: Optimal for teams needing shared workflow processes.
⚠️ Note: This plan is no longer available for new purchases but can be acquired via a deal desk.
💰 Cost: $15 per user/month.
🌟 Advantages:
♾️ Unlimited Flows: A user can run an unlimited number of flows, within service limits, with full capabilities of Power Automate.
🎯 Use Cases: Suitable for users with unique workflow needs within an organization.
The Power Apps Premium, Power Apps per app, and Power Apps pay-as-you-go licenses include Power Automate use rights, specifically for automating workflows related to Power Apps applications. This integration means that within Power Apps, you can:
However, if you require Power Automate flows that are independent of the Power Apps application, a full Power Automate license will be necessary.
Credit: PIRO, https://pixabay.com/users/piro4d-2707530/, via Pixabay
E3 and E5 licenses include a "seeded" Power Apps license. However, it's crucial to understand that this is not the same as a full Power Apps Subscription Plan (Per App or Per User Plan). The seeded license grants access to Power Apps but with notable limitations:
Power Automate: Personal Productivity with E3/E5
Similar to Power Apps, E3 and E5 licenses offer limited use rights for Power Automate, primarily geared towards enhancing personal productivity within Office 365. Here's what's included:
However, there are significant exclusions:
Beyond Office 365, Power Automate licenses are also seeded in various Microsoft 365, Dynamics 365, and Power Apps plans. When using these seeded plans, it's important to remember:
This blog offers insights into some of the most popular Power Apps and Power Automate licensing options, focusing on their advantages, use cases, and costs. Please note that this is not an exhaustive guide to all licensing options available. The aim is to provide a clearer understanding of key licensing choices to help you make informed decisions for your business needs. Prices and License names may change as time goes on. Power Apps and Power Automate offer versatile licensing options for businesses of all sizes, enabling you to choose the most cost-effective and efficient path for your digital transformation. Understanding these options is key to harnessing the full potential of these powerful tools.
Sources:
https://learn.microsoft.com/en-us/power-platform/admin/about-powerapps-perapp
https://learn.microsoft.com/en-us/power-platform/admin/pay-as-you-go-overview
Power Platform Licensing Guide October 2023 PDF found in: https://learn.microsoft.com/en-us/power-platform/admin/pricing-billing-skus
https://learn.microsoft.com/en-us/power-platform/admin/power-automate-licensing/faqs
https://learn.microsoft.com/en-us/power-platform/admin/power-automate-licensing/types
https://learn.microsoft.com/en-us/power-platform/admin/powerapps-flow-licensing-faq